Esports Event Coordinator - Fixed Term Contract

(12 Month FTC)

 This is an exciting opportunity to join one of the most iconic and successful race teams in the world. Atlassian Williams Racing.

The Esports Event Co-ordinator will join the Esports team to deliver industry-leading experiences to our players, guests, fans and customers at esports events around the world. Reporting to the Head of Esports Events Esports, this role will play a key part in delivering events that enhance the Williams Esports brand experience and reputation. This role will be primarily based on-site at Grove, with the option to work some days from the London office.

Main Duties:

• Planning, co-ordination and delivery of Williams Esports external events taking place around the world, including fan zones and other fan engagement events, partner events, esports tournaments, and others
• Provide comprehensive, innovative and cost-effective proposals for all event briefs
• Manage the logistics of the sim racing hardware and software used at external events, including keeping up to date records of any maintenance required 
• Manage a network of suppliers and contractors around the world, for storage, transportation and execution of simulators at events
• Preparation of event materials including event plans and health and safety documents.  
• Supporting with hands-on, front-of-house event and guest management where required
• Supporting the Esports team with activity as required for partner events, driver training sessions and boot camps, media & sponsor events, and content production
• Liaise with wider Williams team, third party agencies and suppliers, building strong working relationships and managing output.
• Supporting the wider Events, Experience Centre and STEM teams as required
• Acts as a brand champion, ensuring the Williams brand is represented correctly and consistently across all content output.
• May require flexible and unsociable working hours and some travel, depending on the event calendar and team requirements

Key Accountabilities: (choose appropriate level description)

Fulfil all organisational expectations, including but not limited to the following:

• Understand and work in line with Williams Values & Behaviours, encouraging others to do the same.
• Ensure understanding of and compliance with health and safety obligations.
• Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.
• Ensure you adhere to brand rules and maintain high standards of department presentation.
• Work to quality standards and identify and contribute ways to continuously improve department and personal performance.
• Ensure understanding of cost cap rules and requirements.

Core Competencies:

• Strong eye for detail and project organisational skills
• An enthusiastic self-starter, with an ability to work collaboratively in a fast-paced environment
• A problem solver, able to use initiative to ensure deadlines are met on time to a consistently high standard.
• Able to work flexibly with a positive can-do attitude
• An appetite for international travel

Qualifications and Experience Level:

• Relevant qualification in Events or related subject e.g. Marketing/Hospitality is advantageous but not essential
• 3+ years working within the events industry
• Knowledge of sim racing is advantageous but not essential

This job description is not exhaustive, and the job holder will be required to carry out from time-to-time tasks in addition to the above that will be both reasonable and within their capabilities.

For almost 50 years, Williams Racing has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name. 

Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid.

Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.