Partner Logistics Coordinator

The Partner Logistics Coordinator, will work with the Marketing, Merchandising and Events teams to support planning, delivery and compliance of shipments.  

Main Duties: 

• Collaborate with internal and external stakeholders for marketing and event logistics. Advising on planning and compliance decisions to support successful deployment of event plans. 

• Coordinate domestic and international shipments (Import/export) ensuing timely and cost-effective deliveries, liaising with freight forwarders, couriers and customs agents to manage shipping schedules and documentation. 

• Prepare and review shipping and customs documentation (e.g invoices, packing lists) in advance of shipments, monitor shipment tracking and update internal teams on delivery progress, resolving issues as they arise. 

• Continuously improve the shipping request and booking process, using systems where necessary to enabling accurate, auditable records of shipment and cost for all movements. Providing partners with final logistics costs to enable financial invoicing as required. 

• Issue import and export clearance instructions for all international event and marketing logistics ensuring compliance at all times. 

• Collate costs and supply a single, correctly coded invoice to the partner manager to cover recharge costs per event. 

• Provide occasional support to the wider logistics team when required. 

Key Accountabilities:  

Fulfil all organisational expectations, including but not limited to the following:  

• Understand and work in line with Williams Values & Behaviours, encouraging others to do the same. 

• Ensure understanding of and compliance with health and safety obligations. 

• Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department. 

• Ensure you adhere to brand rules and maintain high standards of department presentation. 

• Work to quality standards and identify and contribute ways to continuously improve department and personal performance. 

• Ensure understanding of cost cap rules and requirements. 

Core Competencies: 

• Experience of International logistics and customs 

• Strong planning and organisational skills 

• Attention to detail 

• Strong communication skills 

• Ability to work under pressure  

For almost 50 years, Atlassian Williams Racing has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name.  

Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid. 

Qualifications and Experience Level: 

• At least 2 years’ experience within logistics  

• Experience in Motorsport would be beneficial  

• Holder of Forklift Licence (Preferred not essential)

This job description is not exhaustive, and the job holder will be required to carry out from time-to-time tasks in addition to the above that will be both reasonable and within their capabilities. 

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Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.