Travel Office Administrator

Join the fast lane at Atlassian Williams Racing as a Travel Office Administrator, where precision meets performance. You'll be at the heart of coordinating global travel logistics for our F1 and Test Teams—managing bookings, handling visa applications, maintaining traveller data, and ensuring seamless post-event reconciliation. This role is perfect for a detail-driven multitasker with a passion for organisation, a knack for systems, and the ability to thrive under pressure. If you're ready to support world-class racing from behind the scenes, we want to hear from you.

Main Duties: 

Assist with Event Travels  

• Liaise with Embassies for submission and completion of Visa applications  
• Assist travel coordinators with cross referencing flight, transport and hotel Lists as well as complete Itineraries and be prepared to support them during busy period 
• Assist in keeping all Traveller data such as passports, driving licences up to date 

Assist with Travel office administration duties for Finance, Procurement and HR 

• Assist with all post event invoicing and reconciliation 
• Checking & coding of invoices from all suppliers 
• Consolidate all credit cards for the Travel Office Team 
• Prepare monthly Spreadsheets, Information for the Finance department  
• Raising requisitions in D365 
• Updating internal systems to reflect payment statuses 
• Creation and delivery of regular traveller headcounts to Events to Sporting Director 
• Assist Travel Office Manager with tracking Budgets and any other data 

Assist with developing and handling of Williams Travel app / Travel tools 

• Assist with importing Traveller Data and update all files as needed 
• Responsible for Keeping all Traveller Data up to date 
• Assist with importing all other needed data such as flights, accommodation, transfers etc for all Race Events 
• All team members within the Travel Office are required to provide ad-hoc out of hours support to assist with any travel issues that may arise out of office hours and weekends requiring urgent attention.  

Key Accountabilities:  

• Fulfil all organisational expectations, including but not limited to the following:  
• Understand and work in line with Williams Values & Behaviours, encouraging others to do the same. 
• Ensure understanding of and compliance with health and safety obligations. 
• Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department. 
• Ensure you adhere to brand rules and maintain high standards of department presentation. 
• Work to quality standards and identify and contribute ways to continuously improve department and personal performance. 

Ensure understanding of cost cap rules and requirements. 

For almost 50 years, Williams Racing has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name. 

Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid.

Qualifications and Experience Level: 

• Must be able to work in a fast-paced environment. 
• Advanced knowledge of MS office Suite, in particular Outlook, Excel and Word. 
• Impeccable attention to detail with the ability to handle multiple projects at the same time. 
• A team player who is comfortable working with internal and external entities. 
• Strong interpersonal skills with courteousness, tactfulness, and professionalism. 
• Demonstrate effective time management skills and the ability to manage multiple tasks with changing priorities and multiple events 
• Strong problem-solving skills 
• Prior experience with project management is beneficial 
• Experience using GDS platform is preferred but not a mandatory requirement.  
• Flexible and Proactive approach to task management 

This job description is not exhaustive, and the job holder will be required to carry out from time-to-time tasks in addition to the above that will be both reasonable and within their capabilities. 

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Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.