Finance Operations Assistant

Just like our progress on the track, at Atlassian Williams Racing we are striving to strengthen our high-performance culture across the organisation, including a significant programme of finance transformation. We are looking for a team player with strong attention to detail and a flexible attitude to support the finance operations function. This role will work across accounts receivable, accounts payable and cash management, ensuring the team delivers key KPI metrics. 

Key Accountabilities:  

• Manage external and intercompany accounts receivable (‘AR’) and accounts payable (‘AP’) including expenses, credit card management and recharges. 

• Ensuring invoices are created, issued and processed in a timely manner and accurately accounted for in the ledgers.  

• Processing a high-volume of multi-currency invoice (PO and non-PO). 

• Ensure transactions are compliant for withholding tax and VAT implications. 

• Build and maintain strong relationships with key stakeholders including procurement, financial accounting and finance business partnering teams, answering and resolving queries promptly. Including managing the email mailboxes for the department. 

• Ensuring processes are well documented are followed consistently. 

• Creating and updating the records of existing and new suppliers / vendors. 

• Posting general ledger journals, as required. 

• Cash on account (regular reporting on the balances and proactive action to reduce these totals). 

• Focus on timely cash collection with emphasis on the importance of cash flow and escalate any unexpected balances as required. Clearing down historical balances. 

• Generate reporting to be able to provide updates on the function’s status. 

• Manage credit limits. 

• Identifying and implementing process efficiencies and improvements. 

• Ensure a close relationship with the financial accounting team so that the revenue recording and any bad debt provisions can be calculated accurately. 

• Providing holiday cover for other finance staff, as required. 

Qualifications and Experience Level: 

• Demonstrable financial operations experience (across AP and AR). 

• Problem solving and analytical mindset with strong attention to detail. 

• Basic understanding of accounting principles. 

• Knowledge of UK VAT and overseas VAT preferable. 

• Experience working in a fast-paced, high-volume environment with tight deadlines. 

• Excellent team player with a flexible attitude and the ability to also complete tasks independently. 

• Proficiency in English and in MS Office (particularly excel). 

• Previous experience with Medius, PowerBI and D365 is beneficial but not essential. 

This job description is not exhaustive, and the job holder will be required to carry out from time-to-time tasks in addition to the above that will be both reasonable and within their capabilities. 

For almost 50 years, Williams Racing has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name. 

Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid.

#LI-AL2

Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.